Privacy Policy for OffRecorder

Last updated: July 2026

OffRecorder is a mobile application developed for the recording and monitoring of olive fruit fly trap observations and related field data. This Privacy Policy explains what information is collected, how it is used, and how it is protected.

1. Introduction

OffRecorder is designed to support agricultural monitoring activities, including the collection of trap observations, insect counts, location information, and photographs related to pest monitoring programs.

By using OffRecorder, you agree to the collection and use of information as described in this Privacy Policy.

2. Information We Collect

Location Information

OffRecorder collects GPS location data when users record observations. Location information is used exclusively for:

• Identifying the location of monitored traps.
• Supporting agricultural monitoring activities.
• Improving the accuracy and reliability of field observations.

Location data are collected only when an observation is recorded.

Camera and Photographs

OffRecorder uses the device camera to capture photographs associated with trap monitoring activities.

Photographs are collected solely for documentation, monitoring, and research purposes. The application does not access the camera in the background.

Observation Data

The application may collect:

• Trap identification information.
• Observation date and time.
• Insect count data entered by the user.
• Female insect count data entered by the user (optional).
• GPS coordinates.
• Photographs captured through the application.

Device Information

Limited technical information may be processed, including:

• Application version.
• Operating system version.
• Activation and device identifiers required for application operation.

This information is used solely for application administration, security, troubleshooting, and technical support.

3. How We Use the Information

Collected information is used exclusively for:

• Agricultural monitoring programs.
• Olive fruit fly surveillance activities.
• Scientific research and statistical analysis.
• Operational management of monitoring networks.
• Application functionality and improvement.

The information is not used for advertising or marketing purposes.

4. Data Storage and Transmission

Observation data may be temporarily stored on the device until successful transmission to the central server.

Data are transmitted securely to servers operated by or on behalf of ELGO-DIMITRA and authorized agricultural monitoring organizations.

Reasonable technical and organizational safeguards are implemented to protect collected information.

5. Data Sharing

OffRecorder does not sell, rent, or trade personal information.

Data may be shared only with:

• ELGO-DIMITRA.
• Authorized agricultural monitoring authorities.
• Authorized project partners.
• Technical service providers acting on behalf of the data controller.

6. Data Retention

Data are retained only for as long as necessary to support monitoring, scientific, operational, and legal requirements.

7. Children's Privacy

OffRecorder is not intended for children under the age of 15. The application does not knowingly collect personal information from children.

8. Security

We implement reasonable technical and organizational measures to protect information against unauthorized access, disclosure, alteration, or destruction.

However, no method of electronic transmission or storage can be guaranteed to be completely secure.

9. Your Rights

Depending on applicable legislation, users may have rights regarding access, correction, restriction, or deletion of personal information.

Requests may be submitted using the contact information below.

10. Changes to This Privacy Policy

This Privacy Policy may be updated periodically. Any updates will be published on this page and become effective immediately.

11. Contact Information

Hellenic Agricultural Organization ELGO-DIMITRA
Institute of Olive Tree, Subtropical Crops and Viticulture
Chania, Crete, Greece

Email: ktzerakis@gmail.com

Website: https://www.elgo.iosv.gr

12. Google Play Data Disclosure

OffRecorder may collect:

• Precise location information.
• User-generated content (photographs and observation data).
• Application and device information required for operation.

The collected information is used solely for agricultural monitoring, scientific research, application functionality, and operational management purposes.

OffRecorder does not display third-party advertisements and does not sell personal information to third parties.